Have you ever wondered which part of the business is tougher- finding new clients or retaining old ones? You might be surprised to know that retaining your previous clients is a much delicate job than searching for new ones. In a business, clients are the ultimate judge of the organization’s future. But how do you retain the contracted customers to have a long lasting relationship with the company? Customer support is the main game changer here. As much as you need to work on your services, you need to put the same effort, if not more, for customer support services.
But how is it possible for every organization to maintain top notch customer services when the team is already understaffed? Are you sure that your staff is trained enough to handle critical aspects of customer service? You need to look into these new aspects if you want your business to flourish. Here are some of the major ways that customer support impacts a business.
1.Setting the Business Apart from Competitors:
According to Gartner Research, around 90% of companies compete only on the basis of better customer service.The competition is getting tougher in the global market. New companies are coming up with latest techniques and services so that they can attract a greater volume of customers. It has been seen that leading companies in the same field more or less offer the same quality of service. The loyal customer base for each of these companies is due to the excellent customer service.
2.Impact on the Bottom Line of the Business:
As mentioned earlier, acquiring new customers can cost the companies a lot. The cost is roughly 6 to 7 times more than what the business spends on the customer support. If you want your business to flourish in the upcoming years then you should concentrate on building customer loyalty.The first step to do that is to retain your old customers. Good customer support will do that for you. This in turn will improve the bottom line of your business.
3.Knowing Customer Expectations:
Knowing customer expectations first hand is a most crucial way to improve your business strategies. In recent times, all customers are using mobile based devices to report or address any issue with the company’s service. Social media is especially a platform where majority clients are calling out corporations for any kind of unexpected behaviour. A recent poll with CEO’s has revealed that customer expectations have increased by a significant amount in the last few years. To make sure that they are satisfied with your service, you must take note of these details.
4.Latest Technologies to Improve Customer Support:
The resolution for any sort of issues with the customers should be quick and effective. Customers do not want to wait too much on the line when experiencing an error in your service. That is why both big and small companies are taking help of latest technologies like Artificial Intelligence to rectify errors in minimum time. For example, a Chat Bot can resolve some repetitive issues that the customers might be facing.
5.Improving Customer Experience:
Customer experience comes not only from your product. Clients are looking for companies whose executives are willing to support them no matter what time of the day. Companies should have dedicated customer support centers so that the clients can reach out round the clock to address their issues.
6.Professional Customer Support:
Professionally trained customer support executives can improve the customer experience to unimaginable lengths. Dealing with clients first hand is an art which needs to be mastered if you are looking for resolutions in a minimum amount of time. The executives are trained to listen to customers with acute attention. That is why they can identify the key reason behind the issue very quickly. Then they can proceed further with the resolution.
There is a wide range of queries that the clients come up with, regarding any product of a company. The executives who are addressing the matter should know every single detail about the product very well to make it an easy process. Product knowledge of the customer support executives hence plays a key role in ensuring quicker resolutions.
8.Team Work for Customer Support:
Team work is the one of the most vital parameters to judge the work culture in a company. But it is also true when handling the customer support teams. When a client comes to you with an issue, there might be times where the reporting person is not sure about the problem solving process. He or she should transfer the call to the competent professional of the team. By involving the correct people in minimum time, the issue can be resolved faster. The clients will also get to know that the company is invested dearly in providing the best experience to them.
9.Honest Customer Support:
Transparency is one quality that every client looks for in a company. If you do not have the right answer to a question, try to pass it on to the higher authorities. If the issue is still not resolved and you suspect that there might be some bigger factor needing more attention, be honest with the client. Do not give them any false hopes regarding the issues. It will not be of any help in a practical scenario and only tarnish the reputation of the organization.
10.Keeping Trained Staff for Customer Support:
The ways to deal with customers evolve every single day. The staff should be trained by the organization to follow the best practices when dealing with these situations. The staff must be regularly updated on any product changes as well. That way they can provide the shortest turnaround time to the clients. This in turn will instill greater confidence in the minds of the customers regarding the company’s practices.
If you think that handling customer support is too much for your company, or you cannot invest too much at the moment, then you can delegate the work to professional customer support teams. You can also get in touch with leading companies offering customer support training to your existing staff members.
Hope this blog helped you understand how the customer support impacts a business. For any queries, write them below and we will get back to you if they are relevant. For more updates, subscribe to our blog.